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Eventogy

Meetings

The conference is one event. Inside it are forty meetings that matter.

1:1s and small groups are where the relationships actually move. Eventogy books them, buffers them, and, when the day inevitably shifts, makes sure everyone who needs to know, knows.

Scroll to build the meeting
The slot lands on the day.
Buffers protect the prep and the reset.
A room attaches.
People drop in, typed and tracked.
External contacts join the schedule, never the email chain.
Tue 18 May
Capital Markets DayAll meetings
08:00
09:00
10:00
11:00
12:00
Meridian Trust · 1:1
09:00 – 10:00
Boardroom 2 · Level 3Confirmed
MCMarcus ChenHostEWEleanor WhitfieldInvestorJOJames OkonkwoInvestorRHR. HaleContact
External contacts sit on the schedule. They are never added to the email chain.

The schedule moves. Nothing falls through.

An investor’s flight slips five hours, and everything booked around that arrival no longer holds. The question that matters isn’t “what changed?” It’s “who has been told?”

07:12: Meridian's arrival is flagged five hours late.
The blast radius is already counted: six meetings, five investors, two rooms.
New times are worked out and held. Nothing moves until the button is pressed.
Pressed at 07:29. Five investors notified by 07:31.
Arrival delayed · Meridian Trust07:12
James Okonkwo · landing 08:20 → 13:20
6 meetings affected·5 investors·2 room conflicts
Resolved
09:00
14:00
Meridian Trust · 1:1
Boardroom 2
Resolved
10:30
16:00
Meridian · desk tour
Suite 2
Resolved
11:00
15:00
Lindqvist · 1:1
Boardroom 1
Resolved
12:00
17:00
Meridian · strategy
Suite 2
Resolved
14:00
09:30
Rossi Ventures · 1:1
Boardroom 2
Resolved
16:00
15:00
Berg Industries · 1:1
Suite 2
Resolved
6 meetings updated · authorised 07:29
Investors
Total
5
Notified
5
To notify
0
JO
James Okonkwo
Meridian Trust
Notified 07:31
EW
Eleanor Whitfield
Whitfield Capital
Notified 07:31
SL
Sofia Lindqvist
Lindqvist Capital
Notified 07:31
IR
Isabella Rossi
Rossi Ventures
Notified 07:31
TB
Thomas Berg
Berg Industries
Notified 07:31

Their diaries follow.

Authorised once, at 07:29. Then the update does its own travelling: into each guest’s inbox, and into the calendar they actually live in - which is usually Outlook.

07:31: the update lands in Eleanor's own inbox.
She opens it. The old time is struck through, the new one attached.
Her Outlook moves the meeting itself. 09:00 becomes 14:00.
Six diaries followed. Nobody re-typed a time.
OutlookInboxe.whitfield@whitfieldcapital.com
Eventogy · Capital Markets Day07:31
Updated invitation: 1:1 · Meridian Trust
The time of this meeting has changed:
09:00 – 10:00 → 14:00 – 15:00 · Boardroom 2
1-1-meridian-trust.ics
Your calendar updates automatically. No reply needed.
Eventogy · Capital Markets DayYesterday
Joining instructions and your schedule
Marcus ChenMon
Tuesday · running order
Tue 18 May
08
09
10
11
12
13
14
15
16
Portfolio review
Suite 4
Closing panel
Auditorium
1:1 · Meridian Trust
Boardroom 2
Moved to 14:00 · updated automatically, no reply needed

Ask about any guest. Get their whole day.

Meetings are navigable by relationship, not just by room. Pick a name and their day assembles: every meeting, every location, and where they stand.

Schedule by attendee
Tue 18 May · 3 meetings
11:30
Portfolio review
Suite 4
Confirmed
14:00
1:1 · Meridian Trust
Boardroom 2
Confirmed
15:00
Closing panel
Auditorium
Confirmed
Nothing further on this day.
EW
Eleanor Whitfield
Whitfield Capital · Investor
StatusRegistered
ApprovalApproved
Last notifiedToday, 16:42
Send their schedule

Prove it happened.

Every meeting closes into a state you can report on, and the day’s schedule exports for the people who walk into the room with paper.

Meetings report · Capital Markets DayTue 18 May
Planned
40
Completed
36
Rescheduled
2
Cancelled
2
Export CSV Export XLSX Export PDF36 completed · 2 rescheduled · 2 cancelled adds up to 40 planned.

And when your meetings need their own fields, region, desk or deal stage, the field configurator adds them per event. Your meetings, your fields.

Forty meetings. Zero “did anyone tell the client?”

See the meetings programme run against your own event: booking, buffers, and the notification ledger.

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