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Eventogy

The days around the event

The last week runs itself. The day runs on facts.

The final week is chasing: who is confirmed, who went quiet, who needs to be told what.

Then the day arrives, and the plan meets the door.

Eventogy
Capital Markets Day
Milton Court · 9 Oct
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›Capital Markets Day›Attendees
TE
Final numbers
Capital Markets Day · seven days out
202 asked · 148 confirmed
148
confirmed
23
no reply
31
declined
P. Whelan
asked twice, no reply
No reply
S. Okonkwo
asked once
No reply
Chase the 23the chase list writes itself from the record
1
23
gone quiet, listed by name
2
Chase the 23
one send, exactly them
1The chase list writes itself

A week out, the 23 who went quiet are already a list with names and ask-counts. Nobody maintains a version-seven spreadsheet.

2One action to chase

The chase goes to exactly the people who have not answered, from the event itself, and every reply updates the numbers above.

The list at the door is the live list, not Tuesday's print-out.

The last week is a sequence, and each step can run off the record instead of off your inbox.

Stage 1 of 5

Final numbers

A week out: who is confirmed, who has gone quiet, and a chase that does not need a spreadsheet.

⌂›Capital Markets Day›Attendees
LG
GuestsJoining detailsCheck-inLive dayReportsConfigure ⌄
Final numbersseven days out · 202 asked
148
confirmed
23
no reply
31
declined
Chase the 23the chase list writes itself from the record
Gone quiet
PW
P. Whelan
asked twice, no reply
Held: the state of the list, without a version seven spreadsheet.
Stage 2 of 5

Joining details

The right information to the right people: speakers get the green room, guests get the door.

⌂›Capital Markets Day›Attendees
LG
GuestsJoining detailsCheck-inLive dayReportsConfigure ⌄
Joining detailssent Thursday 08:00
Guests · 148
door, agenda, wifi
Sent
Speakers · 9
green room, tech run
Sent
Hosts · 12
arrivals brief
Sent
Late confirmers
joining details resend, queued nightly
Held: who was told what, and when.
Stage 3 of 5

Arrival

Check-in that keeps the queue moving, badges included, and room for the guests nobody expected.

⌂›Capital Markets Day›Check-in
LG
GuestsJoining detailsCheck-inLive dayReportsConfigure ⌄
The doorQueue moving · 12 a minute
Arrived96 of 148
RV
R. Vaidya and two colleagues
walk-up · added at the desk
Badges printed
MO
M. Ostrowski
checked in 08:51
In
Badge stock
118 printed · 42 blanks at the desk
Held: who is actually in the room, live.
Stage 4 of 5

The attendee's own view

Each guest carries their own day: the agenda, their meetings, and changes as they happen.

Your dayR. Vaidya
09:00 · Opening
Main hall
10:15 · 1:1 · suite 3
Moved from 11:00
12:30 · Lunch
Gallery
Held: one agenda per person, current by itself.
Stage 5 of 5

The host's view

The team's one glance: who is in, who is missing, and what has moved since breakfast.

⌂›Capital Markets Day›Live day
LG
GuestsJoining detailsCheck-inLive dayReportsConfigure ⌄
Host view · 11:20Attendance and changes only
Arrived
131 of 148
Not yet in
P. Whelan, D. Marchant and 15 more
17
Changes since 08:00
two rooms, two times
4
Suite 3 moved to 10:15
on every affected agenda
Held: the day as it stands, not as it was planned.
What it connects to

Joining details and chases go by email from the event itself. Personal schedules come from Meetings. Attendance lands in Reporting before the room empties.

The day ran on what was true, minute to minute.

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